The operating system for helicopter tour operators.
One system runs your whole operation — bookings, passenger weights, dispatch, crew and compliance, across every base — at the pace of a departure every 25 minutes. Built for rotorcraft, not rebranded from rafting trips.
or email hq@flybeyond.aero
- Weights checked
- Weather good
- Pilot hours OK
- FAA paperwork filed
That's the whole job — FlyBeyond already did the math.
Most operators run a multi-million-dollar flight operation on nine tools that don't talk to each other. FlyBeyond replaces all of them.
One system. Four screens. Everyone gets exactly one.
Each person in your company gets the single screen their job needs — nothing more to learn, nowhere else to look.
Booking widget
Lives on your website, under your brand. Sells seats, collects passenger weights, waivers and payment — and never oversells a load the aircraft can't fly.
Ops console
The day's schedule for every base, with weight & balance, weather and pilot flight-time checks already run. Releasing a flight is one tap.
Ramp iPad
Walk-up check-in, reweigh, fuel logging and manifest signing — big buttons, built for sunlight and gloves. Keeps working with zero signal and syncs after.
Owner command
Every base, live, with the controls attached. Watch the network from your phone and act on it — not a dashboard you can only stare at.
No training week. Each screen does one job and does it in taps, not menus. New hires run the ramp on their first shift — if they can use an airport kiosk, they can run FlyBeyond.
…and whatever else you fly. Weight and performance numbers come from your own aircraft's manual, loaded per tail number — so every check the system runs is your aircraft's, not an average.
Built for thirty-departure days.
Per-seat helicopter tours are a volume business: load five guests, weigh, brief, fly, land, repeat — all day, at airline tempo, on a six-seat aircraft. FlyBeyond runs the list so your crew runs the ramp.
- Every flight is already handled. The passenger list, the weight check, the pre-flight numbers and the payment — done before the aircraft turns.
- Check-in is two taps. If the scale disagrees with a booked weight, the paperwork quietly fixes itself.
- Release is one green button. Weather, pilot hours and weights — checked before anyone asks, logged, signed on the pad.
- Walk-ups join in seconds. Someone wanders up to the pad wanting to fly? Sell the empty seat right there — weigh, tap, aboard.
Demo data — a Saturday at one base inside FlyBeyond
Fog at 7 AM. Forty bookings. One tap.
Every operator knows this morning. Here's how it goes when the system carries it instead of your office.
- 06:50
Fog sits on the lakefront. The ceiling is below your minimums, and the first departure is forty minutes out.
- 06:52
Dispatch holds the morning. One tap. Logged with who called it, when, and why — that's the record the FAA sees.
- 06:53
Every guest hears at once. All 40 held bookings get the text on the right — rebook free, or take an instant refund. Nobody calls the office.
- 09:40
The ceiling lifts. 28 rebooked, 9 refunded clean, 3 still deciding. The afternoon flies full — and the books already agree.
Rebooking offers go out before refunds — most guests take the new slot, so a weather day isn't an automatic revenue zero. And your pilots keep briefing weather in the tools they trust: FlyBeyond handles what the call does to your day, and keeps the record.
Filling every helicopter seat at the right price is the whole game. The widget plays it.
Shared flights by the seat, private buyouts by the aircraft, minimum-party rules, weekday and weekend tiers, add-ons. It all sells from your own website, under your brand — and every booking arrives with weights attached.
Skyline Tour · 15 min
Behind the scenes: FlyBeyond checked their weights, paired Grace's two with a party of three, and marked the 5:40 full — $945 on one flight, no phone calls.
- Small groups become full flights. A party of 2 and a party of 3 find each other automatically — matched safely by weight, so no seat flies empty.
- The last seat stays on sale when it safely fits. The system knows the room left down to the pound — no guesswork, no awkward surprises at the pad.
- Any flight can go private. One tap buys out the aircraft — photo packages and champagne toasts ride along on the same booking.
- Gift cards, promo codes and weekday/weekend prices. Change a price once and it's live everywhere, at every base.
- Viator and partner bookings share one seat pool. A partner sale can never double-sell a seat your website already sold.
- Charters too. A private quote lands on the same schedule and the same books as the tours.
Every base on one screen. With the controls attached.
Every number is live, and every one is a lever. See a base lagging and open more sunset slots. See wind building on the coast and hold a route — from your phone, and it reaches that ramp in seconds.
Illustrative demo network
Opening your next state is a click, not a migration. A new base inherits the playbook you already run — pricing, weather minimums, staff roles, tax handling — and appears on this screen the same day.
The FAA part is handled.
Everything your certificate depends on runs in the background of the same system your staff already use — not in a separate binder someone has to remember.
Safety management
Crew report hazards from the screen they already use — the program regulators want to see actually being used, not filed away.
Drug & alcohol program
FlyBeyond runs your random-testing pool and keeps the history — you can show any past selection exactly as it happened.
Flight-time limits
Daily, quarterly and annual caps tracked per pilot — and enforced in scheduling, so an illegal day can't be built.
Audit-ready by default
Manifests, weight checks, performance plans, go/no-go calls and refunds land on a permanent record no one can edit. When the FAA asks, you export the answer.
Safety management (Part 5) becomes mandatory for air tour operators. FlyBeyond customers are ready the day they go live — not scrambling in spring 2027.
The paperwork files itself. The seats fill themselves. You go fly.
Tour booking platforms are good at booking. That's the whole problem.
FareHarbor and Xola are built to sell tickets for every kind of tour on earth — kayaks, wine tastings, helicopters, all the same product to them. Everything after “book now” is yours to carry. There's even a third-party product, AirTourPro, that exists just to bolt flight operations onto FareHarbor. That gap is our entire company.
| FareHarbor / Xola | FlyBeyond | |
|---|---|---|
| Built for | Every tour on earth, kayaks to wine tastings | Helicopter tour operators. Only. |
| Checkout fee | 6% (FareHarbor) or 2.39% + 30¢ (Xola), added to your guest's card | No guest-facing fee — one operator rate, quoted up front |
| Passenger weights & balance | A form field at best — a third-party bolt-on (AirTourPro) exists to fill the gap | Collected at booking, checked against your aircraft's limits before release |
| Shared-flight pairing | Capacity counting, blind to weight | Parties matched into full aircraft by weight and seating |
| Weather days | Manual refunds, one guest at a time | Automatic rebooking offers and clean refunds |
| Flight ops & compliance | Not their job — binders, spreadsheets, consultants | Dispatch, pilot hours, safety program and drug testing in one system |
| Running multiple bases | Locations bolted on or separate dashboards — no HQ console, no per-base P&L | One network, one screen, live — with profit and loss per base |
| When the signal drops | No offline ramp mode — a dead spot stops check-in | The ramp keeps working offline and syncs after |
On a $1,400 private flight, the checkout fee your guest pays for the button is about $34 on Xola — and $84 on FareHarbor. On your brand. Every $1M a year in seats is $24,000 to $60,000 of guest-paid fees. That budget is what pays for an operating system instead.
Priced like a partner, not a landlord.
A simple percentage per booked seat. We earn when you fly — and nothing when you don't.
- No per-person software fees. Unlimited staff accounts — every pilot, every ramp hire, every season.
- No hardware to buy. Runs in the browser and on the iPads you already own.
- No hostage clauses. Your bookings, guest list and records export cleanly, any time. We keep you by being better, not by locking the door.
One-time import
We pull your bookings, gift cards, schedules and guest history straight out of FareHarbor or Xola. Your team keeps selling the whole time, and your reseller channels keep flowing.
Run one base in parallel
Pick a base, mirror a real week on FlyBeyond alongside your current tools. Your staff learn it on live flights, with a net underneath.
Cut over base by base
Switch each location when its team is ready. The season never stops, and no base waits on another.
The questions owners actually ask.
We're on FareHarbor / Xola today. How painful is switching?
Three steps, no downtime: we run a one-time import of your bookings, gift cards, schedules and guest history; you mirror one base for a week alongside your current tools; then you cut over base by base when each team is ready. Your website keeps selling the entire time.
What happens to our Viator and reseller channels?
They keep flowing. Reseller bookings land in the same seat inventory and the same passenger lists as your direct sales — one pool, so a Viator sale can never double-sell a seat your website already sold.
Do guests really give accurate weights at booking?
Booked weights are a starting point, not the record. Guests are re-weighed at check-in on the ramp iPad; the paperwork updates to the verified figures and the safety math re-runs automatically. The difference is your crew starts from a nearly-right list instead of a blank clipboard.
What if the ramp loses signal?
The ramp app keeps working offline — check-ins, reweighs and signatures queue locally and sync when the connection returns. A dead spot on the pad doesn't stop boarding.
Does FlyBeyond make our FAA compliance decisions?
No — your pilots and your ops team make every operational call. FlyBeyond runs the checks against your own FAA-approved rules and weather minimums, puts the numbers in front of the person deciding, and records what was decided, by whom, and when.
Who processes payments, and when do we get paid?
FlyBeyond runs on Stripe. You keep your own merchant account, payouts land on Stripe's standard schedule — typically two business days — and we never hold your money. Every charge, refund and gift card posts to one ledger your finance person can actually reconcile.
Which aircraft do you support?
Any helicopter. Weight limits and performance numbers come from your own aircraft's flight manual, loaded per tail number — the demo shows AS350s and an R44, but the system works with any make and model.
We run one base with two helicopters — is FlyBeyond for us?
Yes. A single-base 91.147 operation runs the same day-to-day screens — you just have fewer tabs. The every-base owner screen turns on the day you open base two.
What does it cost?
A simple percentage per booked seat, quoted up front — no subscription, no per-user licenses, no hardware, and no fee added to your guest's card. If you don't fly, we don't earn.
See your operation on it.
Bring one day of your real schedule to the demo — your routes, your aircraft, your bases — and we'll run it on FlyBeyond live. Thirty minutes to see the difference.
or email hq@flybeyond.aero